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Efficiently control and speed up employee claims process using Skelta BPM.NET.
Today’s organizations go the extra mile on HR initiatives and employee retention programs to limit attrition and thus improve organizational efficiency. The expense claims process is one such workflow which needs to be as painless as possible to fulfill this objective. Out-of-pocket expense management now encompasses various heads such as cash advances, credit card management, currency exchange, travel management and hotel accommodation expenses to name a few.
A poorly managed expense claims process has the potential to cause employee conflict which could result in decreased human capital for the organization or a direct impact on bottom line in the case of badly tracked employee claims.
A streamlined claims process, such as the one described below should be quick, transparent and standardized across the organization to be really effective:
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Why automate expense workflow
As an automated tool, an expense management system eliminates the inefficiencies of a paper based expenses claim system by introducing a robust electronic approval workflow. Using a BPM platform such as the one afforded by Skelta’s BPM.NET enables organizations to build a complete expense management system wherein:
- An audit trail can be made available to track a full claims history for claimants to track the status of their approvals
- Reports on specific actions during the claims process may be generated to improve accountability
- The workflow will ensure that the expense management system can be made as dynamic as the number of changes in employee designations and allowance limits
- Through integration with existing accounts payable systems, the need to manage expense reports as separate documents is eliminated.
Skelta Advantage
Skelta BPM.NET eliminates the inefficiencies of manual expense claim systems by enabling automation of existing processes wherein an expense claims workflow is triggered upon an employee claim being logged in.
- Skelta Forms Designer and the framework’s tight integration with MS Outlook allow employees to log-in their claims electronically.
- Saves valuable employee time on claims follow-up by allowing access to claims trail for status updates.
- Skelta supports Active Directory and uses defined hierarchy and security rights for completing expense claims approvals.
- Business rules ensure accurate claims disbursals for permissible amounts and allowances implemented within the workflow.
- Rapid claims approval through a queuing system ensures sign-offs are made possible during different scenarios such as automatic re-routing during approver holidays.
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Expedited and Efficient claims processes with Skelta BPM.NET
- XML based forms with validation capabilities to define designation based expense threshold.
- Integration with accounts payable systems for smooth information flow and decreased paper-work
- Scalable and flexible BPM architecture for integration with MS outlook and quick information turn-around
- Skelta Lists for generating reports on employee allowance limits, salary range etc.
- Use Skelta BPM.NET BAM capabilities to trigger escalation and expedite pending claims requests by setting values for time and number of pending claims requests
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Skelta’s BPM.NET product provides a holistic and exhaustive business application platform for organizations to build automated processes native to their specific policies. In this instance, the employee claims system is made quick and efficient even in varied and challenging scenarios such as timely claims disbursals for frequent travelers, synonymous modification with changing employees’ status and allowance limits and accurate allocation of accounting codes for the ever increasing expense heads.
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