Effective management of paper-based processes is becoming increasingly critical to businesses. The shift from paper-based systems to paperless process management can offer exceptional agility and cost efficiencies to a business.

Skelta DMS - For Paperless Processes is a powerful, revolutionary electronic document management solution that transforms your document-based processes. Combining sophisticated imaging technology, advanced workflow automation, and SharePoint technology, Skelta DMS for Paperless Processes enables quick deployment of a robust and secure platform for document processing across application boundaries.

Skelta Paperless Process Management System allows you to:

• Create a searchable, enterprise repository of critical documents
• Easily manage security and access rights to documents
• Retrieve documents through powerful search functionality
• Define workflows for automated routing and processing of documents
• Significantly reduce time and costs of document-based processes
• Lower ancillary costs of document management such as faxing and mailing

Solution features

Skelta DMS for Paperless Processes comes with an advanced feature set in every key area of document management.

Key Benefits

• Scalability: Easily scan, index and store millions of documents
• Reduce costs of processing, storage, mailing and faxing hard copies of documents
• Provide enterprise-wide access to documents - access to documents is not restricted by physical location
• Ensure compliance with regulatory acts - most laws require documents to be stored for at least 8 years
• Restrict access to documents through security policies on SharePoint
• Significantly reduce processing time for document-based processes

Scanning features for easy capture

• Powerful and easy-to-use production scanning and OCR solution
• Support for most popular scanners
• File import for processing batches of scanned documents
• Multi stream support and multi mode scanning
• Automatic pre-processing of the scanned images including cropping/over cropping (eliminates black borders), rotation (supports landscape scanning) and blank page detection and deletion (reduces need to pre-sort)
• Image adjustment and manipulation

Form capture features for superior form management

• Automatic capture, sort and identification of all types of documents and forms
• Full colour document processing and dual-stream architecture
• Automatic processing of Flexible Forms
• Batch character image processing for visual mass verification
• Capture for free-format field capture
• Field mode correction for context verification
• Computer assisted coding for linked field capture
• XML/CSV export and Form Viewer
• Drag-and-drop OCR for validation
• No template design required
• No OCR engine training
• Automatic location and recognition of key information
• Support for attachments
• Import of signed PDF
• Solid database architecture
• Cross-field data validation
• Add on for complete integration with KODAK Capture Software

Quality control and validation for high accuracy

• Improved indexing
• Multi-image display
• Tree view for batches and pages
• Editing tools
• Drag-and-drop OCR, ICR, bar code
• Multi-criteria filtering

Imaging features for better viewing

• 100% Web-based zero footprint viewer
• Facility for zoom-in and zoom-out for specified zoom percentage
• Zoom lens to enlarge part of image
• Navigation features for traversing to next page/previous page or specific page for viewing multi page documents

Indexing features for faster retrieval

• Bar-coded indexing of scanned documents based on bar-coded document separators
• Ability to support indexing by schedule and subject
• Customizable index options for reindexing without rescanning documents
• Indexing based on user permission through browser
• Indexing at the time of scanning

Search features for instant availability

• Parameterized search on document metadata
• Advanced search on multiple criteria and index values
• Combination of Index search and Boolean searches

Annotate and View for effective collaboration

• Annotate documents from various options – Views, Skelta Work Item List and SharePoint
• Configure document views to show document properties such as owner, date modified, type etc. along with the document view
• Exchange secure notes on documents
• Browse documents by notes
• Bookmark and redaction support
• Support for thumbnails on image and electronic document

Security and Authentication for secure document management

• Role-based security for users
• Security inheritance for documents and folders inside DMS
• Support for digital signature and biometric authentication
• Customizable multi level of security for DMS
• Single sign on for DMS

Skelta BPM Workflows for superior processing

• Define workflows to automate document-based processes
• Define workflows for all file operations on SharePoint document libraries
• Business user-friendly wizards for creating workflows
• Visio-type, web-based process designer for creating advanced workflows
• Enhanced traceability of documents in process
• Clear audit trail for DMS
• Advanced reporting and analytics for DMS

Document Management features for effective tracking and storage

• Document Review: Multiple reviews of same document coupled with facility to add comments
• Document version control
• Document audit trail and tracking of changes
• Record Management
• Printing of documents with or without annotation
• Backup, Recovery, Retrieval and Disaster Management

Anytime, Anywhere Access for higher productivity

• Access to document management processes from web and email
• Support for task delivery and response through PDA, SMS, Voice and other channels
• Seamless integration with Microsoft Outlook – receive and respond to document management tasks from Outlook
• Send selected e-mail message/attachment to SharePoint
• Store documents to Skelta DMS Repository from Word, Excel, PowerPoint and Outlook