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Electronic Data and Records management system (EDRMS)

Align processes with documents and records through their entire lifecycle with Skelta’s solution for Electronic Documents and Records Management.

An Electronic Data and Records managements system offers users an integrated solution for managing electronic records in addition to a comprehensive document management system. EDRMS acts as an effective enabler for organizations to receive create and maintain business documents.

An EDRMS tool captures and maintains critical business transactions as evidence in the form of records and addresses the following aspects of document management:

  • Capturing or acquisition of electronic data from emails and other digital assets
  • Classification of Data
  • Data storage as per an organization’s standard operating procedure
  • Preservation of converted data as records
  • Versioning to meet compliance regulations
  • Records destruction and disposal

Skelta Advantage

By combining Skelta’s enterprise class BPM product with its robust DMS solution, Skelta provides a cohesive platform for secure information management – through every step of a company’s information lifecycle.

  • Provides specialized security and auditing functionalities tailored to the needs of records managers.

  • Extends the BPM platform to cope with increasing amounts of compliance guidelines

  • Skelta DMS – for Paperless Processes allows for mature versioning of all maintained records in files and folders

  • Simplifies data acquisition from various digital assets

  • Creates a central repository of all business and service records within an organization

  • Indexing, archival and storage of acquired data as per organizational policy

Skelta creates meaningful records with clear indexing and complete versioning for business process audits:

  • Native load balancing and clustering engine allows for high reliability and scalability
  • Easily manage security and access rights to documents
  • Ensure timely and multi level approvals for documents at every step of the business process
  • Indexing and archiving of digital information for permanent records
  • Ensures digital continuity for organizational data by migrating all information to a unified repository
   

Skelta’s solution EDRM provides specialized features through its DMS system for

  • Document Capture
    • Web based and bulk scanning
    • OCR for intelligent data capture
    • Documents can be directly imported in electronic formats
    • Documents can be scanned from within SharePoint Document Libraries
    • Software is available for all TWAIN API compliant scanners

  • Indexing, Archival and storage
    • Configurable indexing for different documents
    • Scanned document saved into SharePointWeb
    • Secure data storage

  • Search and retrieval
    • Search documents by parameters
    • Perform advanced search on multiple criteria and index values
    • Option for saved searches
    • Search in nested folders

  • Imaging
    • 100% Web based viewer with zero footprint
    • Zoom lens to enlarge part of image
    • Facility of zoom-in and zoom-out for specified zoom percentage
    • Navigation features for traversing to next page/previous page or specific page for viewing multi page documents

  • Customized Workflows
    • Business Rules to define process specific document workflow
    • Automatic routing and processing of documents
    • Track documents

  • Annotations
    • Annotate documents
    • Digitally sign documents
    • Configure document views to show document properties
    • Support for thumbnails on image and electronic documents

Skelta BPM.NET allows information management systems to be embedded within existing business processes for its users. Through its exhaustive offering of document management features and business process management platform, business users can create a customized, easy and cost effective solution for EDRM.


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