HR and Payroll

Scenario: Employee Leave

Manual process
When an employee wants a day off, he consults his immediate supervisor for approval. If approved, the leave request is sent to the HR manager. The HR manager looks up the employee records to check the leave balance. If leave is granted, HR manager updates leave records for total leave sanctioned. The HR department also confirms from the employee’s attendance records that the approved leave was actually availed. In case, the approved leave is utilized, the employee’s records are updated with the new leave balance.

Issues
Employees have to check on the status of their requests by email or phone. Employees do not know with whom the request is pending. Delays in updating leave balances results in occasional disputes with employees as to the correctness of the leave balance.

Automation
The above process can be automated with Skelta by building in an employee leave request form. Skelta’s workflow can integrate with the leave database to display the employee’s leave details when the employee logs in to make a request. Based on the organization’s hierarchy and user details specified in Active Directory, leave requests will be routed to the employee’s manager. Reminders can be set if requests are not responded to within a specified time. The final step in the workflow would require the HR Manager to confirm that the employee has availed the leave and then update leave balances. Skelta workflows can also be integrated with existing HR systems.